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2017 AGM & 2018 SAU-VIC Committee Elections Location: AutoTechnics 707 Plenty Road, Preston, Victoria, Australia 3072 Date: 22/11/2017 Wednesday Time: 7:30 - 9:30pm Facebook Event: https://www.facebook.com/events/146023009461504/ The 2018 SAU Vic elections will be held via AGM at the November Club Meeting on the 22nd of November 2017 At this meeting, the new Committee for 2018 will be elected the annual report and financial position of the club will be presented. All Committee positions are up for voting and nomination. However it will only be the Executive Committee who gets voted in on the night of the AGM. The Executive committee will then pick the general committee as they see fit from the members who are nominated here. Nominations can only be made by financial members of SAU-Vic. If you would like to be involved on the Committee, please nominate yourself. If you think someone else would be great in a Committee role - please nominate them. For a nomination to be valid it must be seconded by a current Club Member and the person must accept the nomination. Don't be scared - this is a great way to get more involved with your club. The Committee is currently structured as such: Executive Committee roles: President Vice President Secretary Treasurer General Committee roles: Social Events Motorsport Events Again, this is a great way to be a part of your club. All current financial members are eligible. All committee members have to stand down and be re-nominated and re-elected - so everyone has the ability to be involved. Please post any queries or nominations in this thread. Role Descriptions Executive Committee roles: President This is the clubs leader. This person is responsible for the clubs "public" face appearance. Their responsibility is to ensure the club is heading and following the direction that the members want. They should also show good leadership examples to other committee members and delegate tasks to the general committee. The President should endeavour to run all of the monthly general meetings. Vice President This is the clubs second in command role. This person is responsible for day to day running of the various "departments" of the club. They act as a fill in for when the President is absent from meeting, events and other appearances. They also cover any absences for any decision-making requirements and processes. Secretary Responsible for all club mail, notices, memberships, member inquiries, member questions and bulletins. The secretary should also track our various club affiliation agreements (insurance etc) and ensure all of the club information is up to date and correct. The secretary should also handle all memberships add/changes/deletes Treasurer The treasurer is responsible for the clubs trading funds and bankroll. It is their responsibility to ensure funds for events, purchases, stock, merchandise, deposits etc is handled correctly. All money transfers, transactions, purchases need to be logged and recorded for our regular balance checks and yearly reviews. This person has direct access to the SAU bank account and financial data. This person is called upon also when cross planning events and new ideas to ensure adequate funds and capacity is available. As we are non profit car club this role is very important and all steps must be taken to protect the clubs money.