Good call Ben. Yeah I'm good with any day/night.
I know Gary was going to try to organise something like this for late November?
I think a casual dinner setting is a great idea. A busy restaurant may not like having someone stand up and talk about club stuff at a level in which everyone can hear properly, so might be easier to just have a meeting somewhere where there is sufficient room, kind of private (so we don't disturb other people), and easy to get to.
I would think that a quick run down of the journey up to now by the current exec's would be great, good to show all the members just how much effort went into that time. Also a run down of what issues the club has at the moment and what other things need to be addressed in the future.
It would be really good to have a list of responsibilities for all the exec's and committee members, that way when members do want to contact any of them, they can always go to the right one, rather than having either the buck passed around or getting lost in the system, NOT that this happens at all at the moment! I personally am actually curious to know what is actually involved in carrying out the roles of one of these positions.
Then open up the floor for nominations and voting followed by discussion on direction and suggestions and the motioning/seconding of actions to be taken, as I am sure there are a lot of good people with great suggestions.
From there the new exec's then can go away and have another meeting after that to make a plan of attack for ways to achieve the direction in which the club has decided on going and start to make things happening.
I don't want to sound like too much of a Nazi, but I really think that this should be open to anyone to attend, but the chair to only recognise members of the club for nominations/voting/motioning/etc. That way all those who aren't members yet can get a further insight into what is happening with the club and maybe want to make that step into becoming a member.
Just my two cents worth (ex GST)