Nice contribution there Nugzy
Mel, keep hounding them. Chances are, they are not meeting to discuss you. I've heard bullshit like that before. Delay tactics. Tell them you want a copy of the minutes arising from that meeting. If they can't provide, then it never happened. Threaten to get in contact with HIA and see if that rattles their cage.
Your first step to preparing yourself "for combat" is always to be aware of who it is you'd need to complain to in the event of a dispute. In this case, I believe HIA are the people. Call them and just briefly tell your story and what they think you should do. No action needs to be taken now, but they could prob guide you to get better results.
I deal with builders, developers, brokers, agents on a regular basis, and they're as trustworthy as a car salesman.
I'm in the middle of taking action against my Broker for not following specific instructions on how I wanted my property portfolio structured ... they've come to the table panicking because I've been armed with good advice from the COS, and I know the rules involved. Get yourself armed with good reliable info.