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Position Vacant:~ Secretary

Leewah

By Leewah,
in Victoria

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46n2 Mentor

46n2

Posted
Posted

cool, so I guess we'll wait to see the constitution, and if there is any provision for it then i guess we'll go to a vote?

but still I don't understand how it was opened up to other applicants?? how does the democratic process normally work? if the president of the US stood down, the vice president would fill his position, but would it then go to a vote? (<-not a rhetorical question). i may have a biased opinion, but it's a reasonable one I think...

-M

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Jamezilla Grand Master

Jamezilla

Posted
Posted

+ 1 for Al

+ 1 for Kaz (not sure she needs a seconding though)

Michael - it doesn't work like that. The voting of executive positions closes once the positions are filled. In a circumstance like this, and when I stepped down as Pres back in 2004, there is a requirement for an Extraordinary General Meeting to vote in the new position. There are no reserves or understudies for these roles - to use your analogy, if the President of the US stood down it would be like passing the job onto the person who ran against him at the last election. It needs to be done again - it's just the way things work.

Which leads on to... it might be a good time to host the ol constitution somewhere. It was on the site a while back, but never put back on after a server crash.

J

RCHOO Grand Master

RCHOO

Posted
Posted
Also remember that only current financial members of SAU VIC can be nominated, can nominate or can second.

In saying that .

Why are some members missing the purple VIC CLUB MEMBER tag from there profile?

R31Nismoid Grand Master

R31Nismoid

Posted
Posted
In saying that .

Why are some members missing the purple VIC CLUB MEMBER tag from there profile?

Its a forum coding issue.

Dont expect it fixed for a while with Christian having a newborn @ home and so-on.

It doesnt matter, all states are affected.

Access is carried across still, so from that point of view its ok

Scotsman Veteran

Scotsman

Posted
Posted
Question....and this may sound .....stupid....

but why exactly is this going to a vote when there were only 2 people nominated and seconded for the role at the AGM? :blink:

James is 100% correct. Also other members were nominated and suggested but chose not to run because they believed the current nominees were adequate for the role.

Kaz200 Grand Master

Kaz200

Posted
Posted
Note:

A complete brief/list of duties may also help :(

I'm going to quote James from the initial election thread...

"Secretary

Responsible for all club mail, notices, memberships, member enquiries, member questions and bulletins.

The secretary should also track our various club affiliation agreements (insurance etc) and ensure all of the club information is up to date and correct.

The secretary should also handle all memberships’ add/changes/deletes"

Oh and maybe we can have the meeting minutes again :wave:

Also I'm of the understanding there needs to be a commitment to attend general meetings, committee meetings and events on a regular basis.

PS Thanks for the support guys :blink:

Leewah Veteran

Leewah

Posted
  • Author
Posted

I have re-read the constitution and modified my original post to cater for Section 17 - Voting.

17. Voting:

17.1 At all meetings, i.e. AGM, EGM and GM, every financial Ordinary or Life Member shall be entitled to one vote. In cases of equal voting the Chairperson shall have the casting vote except in elections.

17.2 In the case of equal voting in any election it shall be decided by lots.

17.3 All votes will be of an open nature.

17.4 Ballot papers will be issued with newsletters not less than 10 days prior to voting date.

Unfortunately, as this is a matter of urgency and we are calling an extraordinary general meeting, we, the committee exercise our right to veto the number of days required to hold an EGM due to this being considered as an emergency.

Should any member disagree to this decision, a letter of exception outlining reasons as to why this meeting should not go ahead can submitted to the committee for consideration.

Leewah Veteran

Leewah

Posted
  • Author
Posted

Technically speaking, here are the duties of the Secretary.

24. Duties of Secretary:

24.1 The Secretary shall conduct the correspondence of the Club and subject to the control of the Committee, shall have the custody of all documents belonging to the Club. He or she shall keep full and correct minutes of all proceedings of the Club and of the Committee.

24.2 A register of the members shall be kept by the Secretary and shall contain names, addresses and joining date and any other information deemed relevant by the Secretary. Members shall notify the Secretary of any changes in information contained in the register.

24.3 All notices issued by the club shall be issued by the Secretary.

Pretty much what Kaz has put up but in fancy wording.

R31Nismoid Grand Master

R31Nismoid

Posted
Posted
I have re-read the constitution and modified my original post to cater for Section 17 - Voting.

17. Voting:

17.1 At all meetings, i.e. AGM, EGM and GM, every financial Ordinary or Life Member shall be entitled to one vote. In cases of equal voting the Chairperson shall have the casting vote except in elections.

17.2 In the case of equal voting in any election it shall be decided by lots.

17.3 All votes will be of an open nature.

17.4 Ballot papers will be issued with newsletters not less than 10 days prior to voting date.

Unfortunately, as this is a matter of urgency and we are calling an extraordinary general meeting, we, the committee exercise our right to veto the number of days required to hold an EGM due to this being considered as an emergency.

Should any member disagree to this decision, a letter of exception outlining reasons as to why this meeting should not go ahead can submitted to the committee for consideration.

So where is my ballot paper then, i checked my mailbox about 3 mins ago and nothing was there :sorcerer:

And... does that say something about the ballot papers being issued with newsletters :blink: holy sh...

Good value Dave, thats made me feel chuckle and feel a lot happier in my weak state :wave:

Leewah Veteran

Leewah

Posted
  • Author
Posted

Due to time constraints, ballot papers will be issued at the EGM on Tues night.

So where is my ballot paper then, i checked my mailbox about 3 mins ago and nothing was there :sorcerer:

And... does that say something about the ballot papers being issued with newsletters :blink: holy sh...

Good value Dave, thats made me feel chuckle and feel a lot happier in my weak state :wave:

blind_elk Grand Master

blind_elk

Posted
Posted
+ 1 for Al

+ 1 for Kaz (not sure she needs a seconding though)

Michael - it doesn't work like that. The voting of executive positions closes once the positions are filled. In a circumstance like this, and when I stepped down as Pres back in 2004, there is a requirement for an Extraordinary General Meeting to vote in the new position. There are no reserves or understudies for these roles - to use your analogy, if the President of the US stood down it would be like passing the job onto the person who ran against him at the last election. It needs to be done again - it's just the way things work.

Which leads on to... it might be a good time to host the ol constitution somewhere. It was on the site a while back, but never put back on after a server crash.

J

Point of order, Mr ex-President. Are you seconding both nominees? If so, then I don't believe you can. It is accepted practice that if you nominate or second someone, then you vote for them (why would you not vote for a nominee you clearly, by nominating or seconding, considered a suitable applicant for the position?) Clearly you cannot vote for 2 nominees.

And Kaz will need to be nominated and seconded again. As you said, once the position is filled, game over. This is a new game. Kaz may have decided not to stand - she shouldn't be automatically included in any subsequent ballot simply because she partook in a previous ballot.

Finally - why, if this is for SAU-Vic members only, is it in the general forum member area?

Scotsman Veteran

Scotsman

Posted
Posted
So where is my ballot paper then, i checked my mailbox about 3 mins ago and nothing was there :sorcerer:

And... does that say something about the ballot papers being issued with newsletters :) holy sh...

Good value Dave, thats made me feel chuckle and feel a lot happier in my weak state :thumbsup:

Ash, get back in your box. We know you love the constitution.

Don't loose the plot people, this is a car club not the USA, and the committe is doing the best job we can to make fair for all.

Try to remember to have fun. You'll live longer.

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