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2015 Agm & 2016 Commitee

ssxRicho

By ssxRicho,
in Victoria

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ssxRicho Grand Master

ssxRicho

Posted
Posted

2015 AGM & 2016 SAU-VIC Committee Elections

Location: Bridie O'reillys

Address: Brunswick

Date Wednesday 9th of December 2015

Start 7PM

Meeting 8:30PM

Meeting End 10:00PM

The 2016 SAU Vic elections will be held via AGM at the December Club Meeting on Wednesday 9th of December 2015

At this meeting, the new Committee for 2016 will be elected the annual report and financial position of the club will be presented.

All Committee positions are up for voting and nomination.

However it will only be the Executive Committee who gets voted in on the night of the AGM.

The Executive committee will then pick the general committee as they see fit from the members who are nominated here.

Nominations can only be made by financial members of SAU-Vic.

If you would like to be involved on the Committee, please nominate yourself. If you think someone else would be great in a Committee role - please nominate them.

For a nomination to be valid it must be seconded by a current Club Member and the person must accept the nomination.

Don't be scared - this is a great way to get more involved with your club. The Committee is currently structured as such:

Executive Committee roles:

President

Vice President

Secretary

Treasurer

General Committee roles:

Social Events

Motorsport Events

Again, this is a great way to be a part of your club. All current financial members are eligible.

All committee members have to stand down and be re-nominated and re-elected - so everyone has the ability to be involved.

Please post any queries or nominations in this thread.

Role Descriptions

Executive Committee roles:

President

This is the clubs leader. This person is responsible for the clubs "public" face appearance.

Their responsibility is to ensure the club is heading and following the direction that the members want.

They should also show good leadership examples to other committee members and delegate tasks to the general committee.

The President should endevour to run all of the monthly general meetings.

Vice President

This is the clubs second in command role. This person is responsible for day to day running of the various "departments" of the club.

They act as a fill in for when the President is absent from meeting, events and other appearances.

They also cover any absences for any decision making requirements and processes.

Secretary

Responsible for all club mail, notices, memberships, member enquiries, member questions and bulletins.

The secretary should also track our various club affiliation agreements (insurance etc) and ensure all of the club information is up to date and correct.

The secretary should also handle all memberships add/changes/deletes

Treasurer

The treasurer is responsible for the clubs trading funds and bankroll.

It is their responsibility to ensure funds for events, purchases, stock, merchandise, deposits etc is handled correctly.

All money transfers, transactions, purchases need to be logged and recorded for our regular balance checks and yearly reviews.

This person has direct access to the SAU bank account and financial data.

This person is called upon also when cross planning events and new ideas to ensure adequate funds and capacity is available.

As we are non profit car club this role is very important and all steps must be taken to protect the clubs money.

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Tony Olsson Mentor

Tony Olsson

Posted
Posted

I might start things off by saying I would love to keep doing what I have been for the club. Been an awesome year 2015 and look forward to helping out in the year to come :)

Otherwise my nominations are

President - John.R

Secretary - Robyn.R

Treasurer - Tony.T

  • Like 1
blah_blah Grand Master

blah_blah

Posted
Posted

Oh hi!

Not sure if i have time to be the 'Actual' treasurer position. But always happy to assist in preparing the Financials for the relevant governing bodies :thumbsup:

Happy to nominate:

President - Richo (if he has the time??)
Vice President - Tony O
Secretary - Robyn R

  • Like 2
_Ryan_ Grand Master

_Ryan_

Posted
Posted

Out of curiosity, aside from the voting process, how is succession planning done? i.e.: if the President feels they only have one year left in them, are they proactively switched with the VP if the club agrees?

R31Nismoid Grand Master

R31Nismoid

Posted
Posted

I'll be there.

Also keen to help out again for next year. With DECA getting off the ground the Motorsport looking to be stronger again - I'm keen to land sponsorships etc

Out of curiosity, aside from the voting process, how is succession planning done? i.e.: if the President feels they only have one year left in them, are they proactively switched with the VP if the club agrees?

That's usually left up to the current Pres, but yeah that is what has occurred in the past and what I did with Richo.

He was well across the Pres requirements before I stood down. Has done a great job since and has been SAU-Vic's longest standing Pres too!

That said, it still goes to the vote at AGM.

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